Job Title: Office Manager

Location: Cambridge, MA
Job Type: Full-time
Reports To: Director of Operations

Job Summary:

We are seeking a highly organized, proactive, and resourceful Office Manager to oversee daily administrative operations and ensure the smooth functioning of our workplace. The ideal candidate will play a key role in creating an efficient, positive, and productive office environment. This role requires strong communication skills, attention to detail, and the ability to multitask effectively in a dynamic setting.

We are a fast-growing company with multiple opportunities for career advancement in the life sciences industry and look forward to hearing from you.

Key Responsibilities:

• Oversee day-to-day office operations and administrative support.

• Maintain and manage office supplies, equipment, and vendor relationships.

• Coordinate office maintenance, repairs, and service providers.

• Handle incoming and outgoing mail, packages, and deliveries.

• Serve as a point of contact for internal staff and external vendors or visitors.

• Assist in onboarding new employees (e.g., desk setup, office tour, equipment).

• Manage calendars, meeting schedules, and event planning as needed.

• Implement and maintain office policies and procedures.

• Support HR, finance, or other departments with administrative tasks.

• Ensure compliance with health and safety regulations in the office.

Qualifications:

• Proven experience as an Office Manager, Administrative Manager, or similar role.

• Excellent organizational and time-management skills.

• Strong communication and interpersonal abilities.

• Proficiency in MS Office (Word, Excel, Outlook) and office management software.

• Ability to handle confidential information with discretion.

• Problem-solving mindset with the ability to work independently, ability to multitask.

Preferred Qualifications:

• Bachelor’s degree, 2+ years work experience

• Experience with project management tools or HR/Accounting systems (e.g., QuickBooks, Gusto, Asana) and Microsoft Word and Google Works

Benefits:

• Healthcare, Dental, Vision Insurance

• Paid Time Off and Holidays

• 401(k) or Retirement Plan Options

• Professional development opportunities

• Hybrid/Flexible schedule possible